What Is flextime? Varieties, Advantages, Examples & Implementation

Empowering workers to realize a greater work-life steadiness is a typical problem that many companies face — conventional work schedules hardly ever cater to the various wants of employees and their employees’s expectations, which may create a number of rigidity and inefficiency for what you are promoting.

A scarcity of flexibility in what you are promoting can result in lowered worker morale, elevated stress, and excessive employees turnover, which provides considerably to your labor prices. 

Flextime provides an answer by enabling workers to work throughout their best hours, which results in higher work efficiency, and helps them accommodate private commitments like childcare, training, or private pursuits. 

So how do you implement versatile work preparations that promote productiveness, worker satisfaction, and work-life steadiness? On this article, we’ll discover the highest 6 actionable methods to implement flextime, the very best software program to make use of, and what you need to take note of.

What’s flextime?

Flextime is a piece association designed to offer workers extra management over their work-life steadiness whereas nonetheless assembly the wants of what you are promoting. They’ll select to clock in or clock out earlier or later than the set hours per day (e.g., 8) or per week (e.g., 40) so long as they fulfill the required whole hours for a given interval.

You possibly can provide flextime to each exempt and non-exempt workers. The important thing distinction lies in the way it’s managed with variations in labor legal guidelines and rules: 

Exempt workers

(salaried and never eligible for extra time pay):

Non-exempt workers

(paid on an hourly foundation and eligible for extra time pay):

Have autonomy in managing their work hours Should observe labor legal guidelines and rules
Can alter their schedules based mostly on workload, private commitments, and productiveness patterns Should be compliant with extra time rules
Have the flexibleness to start out early, work late, or take breaks as wanted Can think about various schedules, together with versatile begin and finish occasions
Should meet job duties and work the required variety of hours Should precisely report working hours and are compensated accordingly, together with extra time pay


Key flextime takeaways:

  • Flextime helps workers align their work schedules with peak productiveness intervals, making them engaged and productive.
  • Flextime permits workers to handle private commitments like childcare, training, or caregiving duties.
  • Flextime typically contains designated “core hours” — a vital window of time the place all workers must be current.
  • A possible problem is the necessity for communication amongst workers with completely different schedules.

Forms of flextime with use case examples

Flextime is an umbrella time period that covers various kinds of work preparations. Listed below are among the most typical sorts with a typical use case instance to indicate it’s software:

  1. Variable day schedule 
  2. Staggered hours 
  3. Break up shift 
  4. Condensed workweek 

1. Variable day schedule: Retail retailer 

A variable day schedule provides workers the flexibleness to start out and finish work at completely different occasions on a day-to-day foundation or has various shift durations relying on their wants or preferences for every particular day.

For instance, on Monday, an worker could begin work at 8:00 AM and end at 4:00 PM; on Tuesday, they could begin at 10:00 AM and end at 6:00 PM.

This association is useful to a retail retailer through the busy vacation season. This manner, employees can work longer shifts on weekends (10-hour shifts from 9 am to 7 pm) to deal with elevated buyer visitors and have shorter shifts throughout weekdays (6-hour shifts from 12 pm to six pm) to accommodate their private commitments.

2. Staggered hours: Salon 

In a staggered hours schedule, workers have constant begin and finish occasions, whatever the day of the week. So employees preserve the identical working hours all through their workweek. This lets them have predictable working hours and helps with the scheduling and planning, too.

Right here’s the way it might work for a salon: 

  • Stylist A prefers to start out early within the morning. Their staggered hours may very well be from 8:00 AM to 4:00 PM
  • Stylist B prefers a later begin to their day. Their staggered hours may very well be from 10:00 AM to six:00 PM, enabling them to cater to shoppers preferring afternoon or night appointments.

So, the designated core hours are 10:00 AM to 4:00 PM, when each Stylist A and Stylist B are current, guaranteeing the salon can handle peak demand. 

3. Break up shift: Restaurant

The cut up shift schedule divides an worker’s working schedule into two separate shifts inside a single workday, with a break or hole in between. This break is usually longer than a daily break or lunch break.

Right here’s how a cut up shift might work in a restaurant. 

  • Morning shift: The morning shift kicks off at 9:00 AM, working till 1:00 PM, with the worker managing breakfast preparation and repair, plus some preparation for the afternoon.
  • Break: After the morning shift, your worker will get an prolonged break, from 1:00 PM to five:00 PM.
  • Night shift: After their break, your worker returns to work from 5:00 PM to 9:00 PM. They might be concerned in dinner service, dealing with buyer orders, or different evening-specific duties.

With a cut up shift, your restaurant meets buyer demand throughout completely different intervals, and gives employees with better flexibility to take advantage of their day.

4. Condensed workweek: Reception 

In a condensed (or compressed) workweek, your workers may work longer hours than regular per day, however solely work for 4 days as a substitute of 5.

Let’s take the instance of a entrance desk employees at a resort. In a conventional setup, they’d work an 8-hour shift from 9:00 AM to five:00 PM, Monday by way of Friday. 

However with the condensed workweek, their shifts begin at 8:00 AM and finish at 6:00 PM, totaling 10 hours every day from Monday to Thursday. This implies they nonetheless work a full 40-hour workweek, and may take pleasure in a three-day weekend.

Benefits and downsides of flextime

Flextime can convey a number of benefits to your small enterprise and employees. Listed below are some key advantages to think about.

Flextime advantages you and your employees will love

1. Elevated worker productiveness

When your employees beneficial properties elevated management over their work schedules, they will select to work after they’re most alert and productive resulting in heightened focus, sharper decision-making, and higher customer support.

It additionally permits you to display belief of their judgment and respect for his or her work-life steadiness, which might help employees really feel extra engaged with their roles, growing morale and job satisfaction.

2. Optimized operations

Flextime helps you guarantee satisfactory staffing throughout peak intervals. As a substitute of getting to rigidly keep on with a hard and fast scheduling system, you may handle quieter or busier hours with cut up or staggered shifts, or higher meet buyer wants with condensed workweeks.

3. Worker retention and attraction

Many staff love versatile work preparations, which show you how to discover and preserve dedicated, appreciative employees. Increased retention charges result in you having extra skilled groups that require much less coaching, and scale back your hiring and recruitment prices.

Flextime drawbacks, together with points for managers

1. Sustaining workforce cohesion

Flextime can restrict your workforce’s face-to-face interplay, which may make employees really feel they’re working in silos. It could additionally inhibit their skill to speak nicely and study from one another’s experiences. 

Crew communication instruments and work-run social occasions are an effective way to fight this.

2. Equity and fairness

When flextime preparations aren’t carried out pretty and equitably, it could actually result in emotions of favoritism or inequity amongst workers. To keep away from this, set up clear pointers and insurance policies. 

For instance, a coverage might define that workers who want to work on sure shifts or have condensed workweeks can be granted these preparations on a rotating foundation, so everybody will get the possibility to learn out of your versatile scheduling. 

3. Overworking or burnout

Whereas flextime goals to enhance work-life steadiness, there’s a danger that workers find yourself overworking, as some staff might really feel the necessity to consistently be out there and transcend their common working hours to fulfill expectations.

This could trigger stress, resulting in burnout, which may influence an individual’s bodily and psychological well being. So, you have to be vigilant and guarantee lowered overwork hours by encouraging breaks and setting boundaries. 

Methods to efficiently implement flextime in what you are promoting 

Efficiently implementing flextime in what you are promoting requires cautious consideration and strategic planning. Whereas the advantages are clear, manually managing versatile schedules will be difficult, particularly as your workforce grows. 

Listed below are just a few key methods and concerns that can assist you efficiently implement flextime in what you are promoting whereas enhancing worker productiveness and satisfaction.

1. Consider feasibility and set up flextime construction 

Begin by assessing the character of your trade, the expectations of your clients, and the dynamics of your workforce. For instance, for a retail enterprise, you could want to think about peak hours and buyer visitors patterns to find out the very best time frames for providing flextime. 

You possibly can have designated core hours throughout peak intervals, like weekdays from 10:00 AM to 2:00 PM and weekends from 12:00 PM to 4:00 PM, when all workers have to be current. Exterior of those core hours, employees can select their begin and finish occasions inside specified ranges. This manner, you strike a steadiness between enterprise necessities and worker flexibility.

2. Create clear pointers and processes

Clear pointers be sure that workers perceive what’s anticipated of them when collaborating in flextime preparations, whereas well-defined processes assist preserve consistency in how flextime requests are reviewed, evaluated, and authorised. 

Listed below are some vital questions your coverage ought to reply:

  • Who’s eligible for flextime? Are there any particular standards or necessities workers should meet to be eligible for versatile work preparations?
  • What forms of flextime choices can be found? Compressed workweeks, staggered hours, distant work, or variable begin and finish occasions
  • How ought to workers request flextime? Define the method to observe and the timeline for submitting requests.
  • What elements can be thought-about when evaluating flextime requests? For instance, workload concerns, workforce dynamics, and operational necessities
  • How typically will flextime preparations be reviewed? Periodic assessments or check-ins

3. Get employees and supervisor buy-in with clear dialogue and suggestions

When workers are concerned within the decision-making course of and really feel their opinions are heard and valued, they grow to be extra engaged of their work. The implementation course of turns into smoother as everyone seems to be aligned with the targets and understands the advantages and challenges related to flextime. 

Listed below are just a few actionable steps:

  • Talk the advantages by way of concrete examples and case research for instance the constructive influence of flextime preparations. 
  • Encourage open dialogue and let workers and managers share their ideas, considerations, and solutions. 
  • Actively take heed to your workforce’s enter, reply questions, and supply clear explanations to construct belief.

When you’re not sure easy methods to implement this coverage company-wide, think about piloting flextime preparations with a small group of workers initially. This serves as a sensible instance for others and permits for helpful suggestions and changes. 

Encourage the individuals to share their experiences so you may make enhancements as wanted.

4. Use time-tracking and reporting software program to make sure compliance 

As your workforce grows, managing schedules and monitoring hours turns into more and more advanced. Coordinating shifts, guaranteeing satisfactory protection, and precisely calculating work hours for payroll will be time-consuming and liable to error, particularly when carried out manually.

On-line scheduling and time-tracking instruments show you how to deal with massive numbers of workers with out paper schedules or guide timesheets. 

Plus, automated time-tracking options enable workers to clock out and in digitally, guaranteeing correct recording of hours labored. And managers can entry real-time attendance information and simply observe worker hours for simplified payroll processing.

Professional tip: With Homebase, you may set alerts for compliance points when employees are approaching extra time or missed a break so you may tackle the issue instantly.

5. Use workforce collaboration software program 

Let’s say worker A prefers to start out their shift early, at 6:00 AM, to allow them to decide up their youngsters from college within the afternoon. And worker B, a college scholar, prefers to start out their shift round 10:00 AM as a result of they typically have late-night research classes. 

However on a sure day, worker B was working late or determined to alter their work schedule. Resulting from these misaligned schedules, worker A needed to deal with the busy morning rush on their very own. 

When workforce members independently select their work hours with out contemplating the enterprise wants or their colleagues’ schedules, they may unintentionally go away your café or salon understaffed throughout peak hours. 

Homebase helps you keep away from this scheduling snafu by letting your workforce commerce shifts and coordinate covers amongst themselves.

As soon as the shift change is authorised, Homebase sends out notifications to all of the related events. This manner, everyone seems to be saved within the loop, and there aren’t any disruptions to your operational continuity. 

Homebase team communication software
Homebase sends automated notifications for forgotten clock outs, and our workforce communication app lets you message the worker immediately. Supply

6. Use auto-scheduling software program with customized guidelines

Your employees could admire the autonomy of selecting their very own hours or claiming and buying and selling shifts with colleagues however should you’re not notified of shift adjustments in real-time, it can lead to pointless extra time prices.

Additionally, there’s a danger that much less skilled employees, like new hires, could declare hours when there’s nobody out there to oversee or help them, probably affecting your high quality of service. 

With Homebase, you may auto-populate shifts on the high of your worker schedule for every day with all of the roles you want, together with the shift hours and any related notes. The instrument makes use of a customizable system to mechanically assign schedules to eligible workers. 

That is based mostly on a factors system that takes into consideration numerous customizable elements like hours per week, seniority, and roles that every worker can work. These guidelines will be set for every particular person worker, offering a excessive stage of flexibility and customization.

A screenshot of a Homebase schedule with the schedule templates displayed in a drop down menu.
Create shifts on high of your Homebase schedule to remain on high of what roles you want for every day. Supply

Embracing flextime — as a result of not all clocks are meant for 9 to five

Flextime isn’t nearly giving workers the liberty to work after they’re best — it’s about empowering your workforce to be engaged and motivated. However for a small enterprise, manually conserving tabs on completely different schedules is a logistical nightmare, with the potential for errors that can lead to overworked employees or understaffing.

With Homebase’s schedule templates, you may automate the creation of timetables based mostly on availability, roles, and what you are promoting wants. Options like ‘open shifts’ and an built-in messaging app be sure that any alterations are easily dealt with and communicated.

At Homebase, your success is our precedence. From scheduling, time monitoring, payroll, and communication, to worker happiness, HR compliance, hiring, and onboarding we offer a whole suite of instruments to cater to all of your employees administration wants.